About the Following Information

If you would like to take part in our fair, the following information should answer your questions; however, if anything is unclear, please contact us. If everything looks good to you, then you may apply here.

COST
​Prices - Payment - Cancellation Policy

Prices

BOOTHS
$55 - ​Food Booth 
$135 - Standard Booth
$155 - End Booth

BOOTH EXTRAS
$15 - Electricity
$25 - Booth Sharing

​TALKS
​$20 - One Talk
$30 - Two Talks

​​BROCHURES
$15 - Display Space
​
​SPONSORSHIP
$25 - Light
$50 - Full

Payment

WHEN TO PAY
  • Pre-Payment: If accepted, please send payment to secure your spot.
  • Deadline: The latest payment date is one month prior to the fair.
AMOUNT DUE
  • Email: If your application is accepted, we will include the total amount due in your welcome/confirmation email.
​PAYMENT METHODS
  • Interac e-Transfer: Send Payment + Password to:
    fair@clayhuthealing.ca
  • PayPal: Send to fair@clayhuthealing.ca
  • Cash: Contact Steve to arrange drop-off.
  • Commercial Cheque: Payable to Steve Clayton
    Mail to:     709 Cleveland Ave, Riverview, NB E1B 1Y7
RECEIPT
  • Email: We will email you a receipt as confirmation of payment.​

Cancellation Policy

  • FEE: $25 - This covers banking / PayPal fees; administrative costs and online marketing.
  • FULL SPONSOR: If your logo is on our poster, you must still pay the $50 for advertising.
REFUND POLICY
  • If we are able to fill your spot: We will return your payment, minus the above fee(s).
  • If we cannot fill your spot: You forfeit all your fees. Why? Our fair sells out quickly and thus we are forced to turn away a lot of applicants. Some opt to be placed on our waiting list, but few are actually available the closer we get to the fair. Empty spots are not fair to our visitors, nor to us. We keep our prices as low as possible to better serve you, but that means we need the revenue from all booths and talks to help cover our expenses and time.​
  • ​DISCLAIMER: We are not responsible for Acts of God/ Mother Nature or any other circumstances beyond our control.

OPTIONS
Booths - Talks - Brochures - Sponsors

Booths

Talks
OVERVIEWTYPES
All are weekend booths, unless otherwise stated.
  • Standard Booth: 1 table, 2 Chairs
  • End Booth: 2 tables (L-Shaped), 2+ Chairs
  • Food Booth: 2 tables (L-Shaped), 2+ Chairs, Power, Full Kitchen
SIZES
  • Booth Space: 10' L x 8' W  (All booths are the same size.)
  • Separation Between Booths: 1' on either side
  • Tables: 8' L x 2.5' W​
ELECTRICITY
  • Availability: Any booth can have electricity for a fee.
  • Cords: You must supply your own extension cords.
  • Length of Cord: 20' (for booths along the wall) / 30' - 40' min. (for inside booths)
  • Safety: Steve will tape down the cords for you​.
BOOTH SHARING
  • Eligibility: You are free to share your booth with another holistic practitioner or supplier.
  • Fee: The added cost covers the marketing of your friend's business on the website and social media.
  • Payment: You are responsible for payment of the booth, including your partner's share. The two of you can then split the cost between you.
  • Contact: You will be our main contact person, but if you provide us with your friend's email address we will add him/her to our mailing list.
REQUIRED
  • Covers: Please supply your own tablecloth(es). 
  • Signage: You need to bring your own sign / banner.

Sponsorship

OPTIONS
  • Full Sponsor: Your logo will be added to our poster, and to the front page of this website along with a link back to your website.
  • Web Sponsor: Your logo will placed on the homepage of this website, and will be linked to your website.
LOGO
  • Description: A logo is an icon that represents your business, along with your business name.
  • Quality: Your logo should have a transparent background.
  • File Format: We accept AI, PNG, TIFF, GIF, and SVG.
  • No Logo? You can easily create one online with Canva.
OVERVIEW
  • Total: 16
  • Length: 30 minutes
CAPACITY
  • Numbers: The room can accommodate 35 - 40 people.
  • Attendance: As numbers fluctuate greatly, we are unable to guarantee numbers.
EQUIPMENT
  • Unplugged: Due to the small room size, you do not need a microphone to be heard.
  • Ask Us: The Coverdale Centre has equipment you can use, but let us know in advance what you require.​
  • Bring Your Own: If you require equipment we do not have, please be sure to supply it yourself.
REQUIREMENTS ​
  • Topic: Your talk must pertain to mind-body-spirit wellness.
  • Time: Please be on time for your presentation, and do your best to fill the time without going over time.​
  • No Booth Needed: You do not need to be a booth holder in order to give a talk.

Brochure Table

ELIGIBILITY
  • You do not need to be a booth holder in order to display your holistic marketing materials.​
LOCATION
  • The table is located at the front of the room, near the ATM and the entrance.
MATERIALS
  • You may display your brochures, business cards or other type of marketing material.
  • 50 cards or 25 brochures are sufficient.
ARRANGEMENTS
  • Drop Off: After sending us payment, bring your marketing items with you to the fair (@ early set-up or before 10 AM) or contact us to arrange a drop-off.
  • Pick Up: You can pick up your leftover materials after the fair ends (5 PM Sunday) or let us know when you would like to pick up leftover brochures. We will put them in an envelop and leave them in our mailbox for you.

AT THE FAIR
What to Bring - What to Avoid - Times - Security

What to Bring

Times
​​Table Clothes
  • You need to supply a table cover (8' x 4' per table).
Power Cords:
  • If you paid for power, please bring extension cord(s).
  • Recommended Size: 20 - 40'
Non-Damaging Adhesive (or alternative):
  • Center Aisle Booths: You can hang a banner providing you bring your own loop hooks.
  • Outside Wall Booths: Coverdale Centre doesn't want us hanging things on the walls, but we found that you can put things up with a good quality tape, one that will not pull off paint. Alternatively, we used four small bungee cords to put up our banner.
​Gifts for Volunteers: Please join us in giving gifts to our wonderful volunteers. 
  • Why give gifts to the volunteers? Gifting is a lovely way to show gratitude. Besides, the volunteers’ generosity helps keep the fair costs down, a savings which we pass on to you. 
  • Are the gift mandatory? No. Please give as you see fit.
  • What kinds of gifts are suitable? Anything! Gifts do not need to be elaborate or expensive. We are giving each of the volunteers a gift certificate for free healing.  Other ideas include sample products, free services offered at the fair. 
  • Amount: We have 8 volunteers but we may only have 5 or 6 gift bags. That's because several of our volunteers are married, so they share a gift bag.
  • When / where to drop them off? Please give to them to Steve first thing in the morning. That way, he can package them and present the gifts to the volunteers. Thank you!

Security

​Although there has never been a problem in all our past fairs, and the building is locked at night, please note that we are unable to guarantee the safety of your personal items.
NEITHER WE, STEVE CLAYTON AND KIM HUTCHINSON, NOR THE COVERDALE CENTRE / TOWN OF RIVERVIEW ARE LIABLE FOR DAMAGE OR LOSS OF YOUR BELONGINGS. PLEASE TAKE NECESSARY PRECAUTIONS.
SET-UP TIMES
  • Friday (Early Set-Up): 6:00 PM - 8 PM
  • Saturday / Sunday:  8:00 AM - 9:45 AM
FAIR HOURS
  • Saturday and Sunday: 10 AM - 5 PM
PACKING UP
  • Your Last Day: After 5 PM

What to Avoid

SCENTS
  • Smudging
  • Burning incense
  • Diffusing essential oils / scented products
  • Wearing scented products
  • Displaying open/unwrapped scented products
  • Exceptions: Light, natural aromas that are not heavily concentrated (i.e. therapeutic-grade citrus essential oils)
SPACE ENCROACHMENT
  • We take care not to crowd booths together. We ask that you do the same.
  • There should be adequate space on either side of your booth for people to walk through. DO NOT CROWD DOORWAYS OR AISLES - AS PER THE OFFICE OF THE FIRE MARSHAL.
Disruptive Sound: Please be respectful of your fellow exhibitors by keeping your noise level down. Even healing accoutrements can be overwhelming in a small, shared space. This includes:
  • drums, gongs, singing bowls and recorded music
​​​
Cheap Tape: No cheap tape allowed on floors or walls.

​Open Flames: i.e. Lit candles

Marketing & Promotion

​Around Town; Online; News Media; ​Contest
​These are some of the ways that we choose to promote the fair. Please feel free to do your part by letting others know about your participation in the fair. The more we all do to promote this event, the greater our collective success!

Around Town

Posters: 
  • We display 150 full colour posters throughout Moncton, Dieppe and Riverview and surrounding communities (i.e. Salisbury, Hillsborough, etc.) 
  • We will also email the poster so you can print and display it at your location and anywhere else you wish.

Handouts:
  • We give out 500+ business card sized brochures with the upcoming fair info on them.

Lawn Signs:
  • Steve places brightly coloured signs on both sides of the river.
  • We purchase a half dozen new signs every fair.
​
Word-of-Mouth:
  • Nothing beats telling people about the fair! We talk it up wherever you go (i.e. Moncton Market).

Online

​Google AdWords: We continue to use text ads on Google.

Online Marketing: We post the fair online at a variety of websites such as Clayhut Healing, Kijiji, Snapd Moncton, East Coast Shift, Wellness NB, and more.

Website: Your name, company name, website address and product/service description will be posted on the exhibits page (and talks page, too, if applicable).

Facebook: We regularly post fair announcements and promotions (giveaways) on our Facebook page. 
  • We also buy Facebook ads.
  • We encourage you to promote your business on our Facebook fair page and event page.

Twitter: Our Facebook page is linked to our Twitter account, so we tweet often about the fair.

​Email Marketing: The week before the fair, we’ll send you an email template to send out to everyone on your mailing list. We’ll also promote the fair in our monthly newsletter.

News Media

​Radio: We have purchased radio ads in the past, and we've also been interviewed by CBC and other stations.

TV: We've been featured in the local news several times, both in English and en français. We can't guarantee a film crew will be at this coming event, but you never know!

​Newspaper/ Magazine: We've published newspaper announcements in the past. We have also been featured multiple times in SNAPD Moncton, and twice in the provincial HERE Magazine.

Contest & Free Passes

Free Passes: 36+ each fair

Contest: Every fair we run a contest on this website and on Facebook to give away 20 free weekend passes.
​
Volunteer Free Passes: Each volunteer receives a free pass for him/herself and a friend, for a total of 16 free weekend passes.

Other Free Passes: We give away free passes to various organizations that in turn promote our fair.